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How do I book?

Simply complete and send via email to our online booking form or give us a call on 020 8877 2883 to make a booking

I have a provisional booking. How do I confirm my place?

You can confirm your place by sending us a fully completed and signed booking form, together with a cheque for your deposit, which will be £250 per person or 15% of your total holiday cost (£250 for European travel), whichever is greater.

Alternatively, once you have sent the completed booking form, you can call Grand Cultural Tours to make a deposit payment over the telephone.

How can I cancel my booking?

For legal reasons, we need to receive your cancellation either in writing or by email to

How long can you hold a space for me on the tour?

We can hold space for 7 days.

Where can I find the booking form?

Please click here to access the booking form

When do I need to pay my final balance?

Final payment must be made no less than eight weeks prior to departure.

When will I get a printed detailed itinerary?

Your travel pack, containing your final detailed tour itinerary will be sent approximately two weeks prior to departure.

What happens if a group tour does not reach its minimum numbers? Will it be cancelled?

If a group tour does not reach its minimum numbers, we will either offer for you to take your holiday on a private basis (which may involve a supplement), or you will be fully refunded.

How soon before departure might Grand Cultural Tours cancel a tour?

On the rare occasion that it is necessary to cancel a tour due to not reaching minimum numbers, this will be no later than 2 months before the departure date.

In the interests of the security and safety of travellers, Grand Cultural Tours may cancel a tour up to the time of departure, giving a full refund.

Why is there a supplement for solo travellers?

Hotel rooms cost the same regardless of occupancy, which means two people can split the cost of a room, whilst a single person pays the total cost. This difference in cost is the single person’s supplement.

We always negotiate with the hotels to keep single-occupancy prices as low as possible.

On average how many people will be on the trip?

Unless otherwise stated, on average each tour has between 10 and 22 travellers.

Can I pay the deposit over the phone? Which payment methods do you accept?

Yes, we accept...

Please note we do need a completed booking form before we can take any money.

Is my deposit refundable? Can I transfer my deposit to another tour?

In most cases deposits cannot be refunded or transferred because there are set costs that we incur on each tour: hotel deposits, for example, may have to be paid up to a year in advance of departure.

In some instances, where hotels are more flexible and give refundable deposits we will refund deposits.

How can I cancel my booking?

For legal reasons, we need to receive your cancellation either in writing or by email to

How much of the total cost of the tour is forfeit?

Up to 57 days before the tour, only the deposit is forfeit. Thereafter, a percentage of the total cost of the tour will be due:

  • between 56 and 29 days: 40%
  • between 28 and 15 days: 60%
  • between 14 days and 3 days: 80%
  • within 48 hours: 100%

We take the day of cancellation as that on which we receive your written or emailed confirmation.

How do you cater for special dietary requirements?

If you have any special requests, please inform us of these in writing at the time of booking. We will advise the relevant suppliers but cannot guarantee that they will be met. Grand Cultural Tours has no liability to you if such requirements are not met.

I’d like to prolong my holiday. Can I extend my hotel booking?

If there is availability at the hotel, we can arrange an extended stay for you.

Can you book my hotel at the airport, if I fly in before the tour starts?

If a hotel at the airport has availability, we can arrange to book your stay.

Where does the tour manager meet us?

The tour manager and expert lecturer will meet you at the start of the tour, as indicated in your detailed tour itinerary which you will receive via post approximately 2 weeks before departure.

Can we pre-book accommodation pre/post tour?

Yes, please advise us during the booking process and we can make suitable arrangements for your pre and post tour accommodation.

Can you book my flights?

Grand Cultural Tours is a land based tour operator and does not book flights directly. We can, however, put you in contact with airlines and reputable travel agents to arrange your flight bookings.

Can you arrange an itinerary for my extended holiday?

Depending on your requirements, yes, we can arrange extended itineraries.

Is there a minimum and maximum age for your tours?

There is no minimum or maximum age for our tours. We welcome travellers of all ages.

Does Grand Cultural Tours arrange travel insurance?

Grand Cultural Tours does not provide personal travel insurance. As part of the booking conditions you must provide us of evidence of travel insurance.

How do you select your expert lecturers?

We assess our expert lecturers on their;

  • experience of leading previous tours,
  • expertise and knowledge (for example their published work in their specialist field),
  • ability to engage an audience
  • and their approach to working with us to create original itineraries.

All have been judged to be social and convivial persons and considered to be entertaining speakers.

Will I need a Visas or Vaccinations during the tour?

It will depend on the destination of the tour as to whether you need a visa and/or vaccinations. We will indicate in the description of the tour whether a visa is required for UK nationals and vaccination requirements.

A useful government website for travel advice, including visa requirements is the following . However, please note visas are processed by the Embassy of the country in which the tour takes place, not by the British government. Therefore, please contact the relevant Embassy to obtain a visa if required.

For your convenience, Grand Cultural Tours can recommend the  services of a visa processing agency. Please advise during the booking process if you require this service.

How is my holiday financially protected?

Your Booking is insured.

In accordance with “The Package Travel, Package Holidays and Package Tours Regulations 1992”, all passengers booking with Grand Cultural Tours Limited are fully protected for the initial deposit and subsequently the balance of all monies paid to us, including repatriation if required, arising from cancellation or curtailment of your travel arrangements due to the insolvency of Grand Cultural Tours Ltd.


How can I provide feedback about my experience with Grand Cultural Tours?

We very much welcome your feedback. After the tour you will receive an online survey where you can express your feedback.

If you have a complaint or would like to give feedback over the telephone, please don’t hesitate to contact us on 020 8877 2883.